[Stc_presidents-discuss] Stc_presidents-discuss Digest, Vol 9, Issue 2

Stevens, Stacey E stacey.e.stevens at boeing.com
Thu Aug 13 17:52:38 UTC 2015


Please include the Puget Sound chapter in the discussion, as well. We are not yet set up for virtual meetings, but plan to start early next year.
I am particularly interested in offering combined virtual meetings with chapters in the Pacific Time zone.

Stacey Stevens
President
Society for Technical Communication, Puget Sound Chapter
Promoting effective communication

From: stc_presidents-discuss-bounces at mailer.stc.org [mailto:stc_presidents-discuss-bounces at mailer.stc.org] On Behalf Of president at stc-suncoast.org
Sent: Thursday, August 13, 2015 10:34 AM
To: Betsy Maaks; Ann L. Wiley Consultants Inc.
Cc: Christina Mayr; Stephen Adler; Presidents' Email List
Subject: Re: [Stc_presidents-discuss] Stc_presidents-discuss Digest, Vol 9, Issue 2

The Suncoast chapter is holding its first combination in-person/virtual meeting tonight. We're using Skype tonight as it's free and will handle up to 25 participants at one time.

We're still looking at other options so this thread has been useful to us.

Please include us in this discussion going forward.

Kathleen D'Adamo
President, Suncoast Chapter (Tampa Bay, FL)
-------- Original Message --------
Subject: Re: [Stc_presidents-discuss] Stc_presidents-discuss Digest, Vol
9, Issue 2
From: Betsy Maaks <betsymaaks at att.net<mailto:betsymaaks at att.net>>
Date: Thu, August 13, 2015 10:06 am
To: "Ann L. Wiley Consultants Inc." <ann at annlwiley.com<mailto:ann at annlwiley.com>>
Cc: Christina Mayr <christinaemayr at gmail.com<mailto:christinaemayr at gmail.com>>, Presidents' Email List
<stc_presidents-discuss at mailer.stc.org<mailto:stc_presidents-discuss at mailer.stc.org>>, Stephen Adler
<president at stcpmc.org<mailto:president at stcpmc.org>>
Please add Chicago also to the discussion on virtual events.

Betsy Maaks
President, Chicago chapter
STC Fellow

Sent from my iPhone

On Aug 13, 2015, at 11:57 AM, Ann L. Wiley Consultants Inc. <ann at annlwiley.com<mailto:ann at annlwiley.com>> wrote:
Please add CNY to the discussion of collaborative virtual events.

From: stc_presidents-discuss-bounces at mailer.stc.org<mailto:stc_presidents-discuss-bounces at mailer.stc.org> [mailto:stc_presidents-discuss-bounces at mailer.stc.org] On Behalf Of Ben Woelk
Sent: Thursday, August 13, 2015 12:28 PM
To: Christina Mayr
Cc: Presidents' Email List; Stephen Adler
Subject: Re: [Stc_presidents-discuss] Stc_presidents-discuss Digest, Vol 9, Issue 2

There are CAA points available for innovation.

We would be happy to participate in a virtual program. If anyone is interested, let's discuss off list for now.
Ben

Ben Woelk, CISSP


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Author of Shockproofing Your Use of Social Media: Staying Safe Online<http://www.amazon.com/gp/product/B00OJMK4T2/ref=as_li_tl?ie=UTF8&camp=1789&creative=390957&creativeASIN=B00OJMK4T2&linkCode=as2&tag=infosecommun-20&linkId=2Q4UZYWENIEEKVYG>, available on Amazon Kindle.


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On Thu, Aug 13, 2015 at 12:22 PM, Christina Mayr <christinaemayr at gmail.com<mailto:christinaemayr at gmail.com>> wrote:
Maybe we could explore a multi-chapter virtual conference where each participating chapter/speaker gets 15-30 minutes to present on a topic with broad appeal. Perhaps The Society could give us CAA points for hosting a "conference" this way? :-)
I have a presentation I'm working on so I would happy to throw my hat in as a potential speaker.


[photo]

Christina Mayr
Technical Writer & Editor | President, STC Carolina
christinaemayr at gmail.com<mailto:christinaemayr at gmail.com> | www.stc-carolina.org<http://www.stc-carolina.org>
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On Thu, Aug 13, 2015 at 12:13 PM, Ben Woelk <ben.woelk at gmail.com<mailto:ben.woelk at gmail.com>> wrote:
Christina,
Rochester, SE Michigan, and Carolina did a shared virtual program several years ago, with 20-30 minute presentations from each community. That would be an interesting thing to explore.

Looking at Techsoup.org<http://Techsoup.org>, it looks like the current non-profit pricing is $234 per year for 1 organizer and 25 attendees, and up to 100 attendees for $474 per year. (Their pricing has fluctuated quite a bit. When we did the joint virtual meeting, it was only $94 per year for the 100 seats. They then jumped to $495.)

AdobeConnect is available through STC.org<http://STC.org> for $100/year plus $.025/minute per user for dialup. We're also exploring use of Periscope to livestream meetings.

Techsoup.org<http://Techsoup.org> is a great source for discounted products for non profits. Terry Smith (Carolina) and I had put together a signup packet a few years ago, but I don't know if the process has changed.

Ben Woelk
Rochester

Ben Woelk, CISSP


[http://www.stc.org/images/stories/STC_Logos/STC-Logo-Sr-Member.png]
Author of Shockproofing Your Use of Social Media: Staying Safe Online<http://www.amazon.com/gp/product/B00OJMK4T2/ref=as_li_tl?ie=UTF8&camp=1789&creative=390957&creativeASIN=B00OJMK4T2&linkCode=as2&tag=infosecommun-20&linkId=2Q4UZYWENIEEKVYG>, available on Amazon Kindle.


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On Thu, Aug 13, 2015 at 11:50 AM, Christina Mayr <christinaemayr at gmail.com<mailto:christinaemayr at gmail.com>> wrote:
We use GoToMeeting with great success. Almost all of our monthly programs have a virtual option. Although the technology has a few bumps from time to time, by and large it's worked out well for us for the last several years. I don't know if we pay anything, but if we do, it's a nominal annual fee.
I would love to see the other chapters implement a virtual component because there are SO MANY interesting programs happening at other chapters that I cannot attend (e.g., Northeastern Ohio's technical illustration program coming up, but it seems to be onsite only).
Regards,
Christina

[photo]

Christina Mayr
Technical Writer & Editor | President, STC Carolina
christinaemayr at gmail.com<mailto:christinaemayr at gmail.com> | www.stc-carolina.org<http://www.stc-carolina.org>
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[http://ws-promos.appspot.com/ga/pixel.png?yes__count=1&e=5757715179634688]

On Wed, Aug 5, 2015 at 9:14 PM, President STC-PMC <stcpmc.president at gmail.com<mailto:stcpmc.president at gmail.com>> wrote:
Hi Ben

We had a virtual meeting for our kick off as in-person was not possible due to the team's varying schedules. I put together a very detailed agenda that introduced team members, set expectations for roles for the year, covered talking points on which we could make decisions that will impact our work on during the year (including content covered in the CAA), and covered my goals for the group for the year. I set up the meeting with Adobe Connect but found that I couldn't share my screen. We ended up having a blend of meeting types where I shared my screen via another tool and used Adobe Connect for audio.

My biggest issue for a virtual or combined event (in-person and webinar) is having a tool that gives audio and visual access while also supporting up to 12 people on a call. Free tools like Skype can't do this, and Adobe Connect doesn't seem to have the features I need.

Please let me know if I can provide further details or help in any other way with this discussion.

Jessie Mallory


Jessie Mallory
STC-Philadelphia Metro Chapter President
president at stcpmc.org<mailto:president at stcpmc.org>
www.stcpmc.org<http://www.stcpmc.org>
[www.stc.org]<http://www.stc.org>

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Today's Topics:

   1. Re: Program Manager Idea Sharing (President STCNE)
   2. Re: Program Manager Idea Sharing (Ben Woelk)


---------- Forwarded message ----------
From: President STCNE <president at stcnewengland.org<mailto:president at stcnewengland.org>>
To: Michelle Despres <michelle.despres at gmail.com<mailto:michelle.despres at gmail.com>>
Cc: "Presidents' Email List" <stc_presidents-discuss at mailer.stc.org<mailto:stc_presidents-discuss at mailer.stc.org>>, STC SIG Managers List <stc_sigleaders at mailman.stc.org<mailto:stc_sigleaders at mailman.stc.org>>
Date: Wed, 5 Aug 2015 11:23:01 -0400
Subject: Re: [Stc_presidents-discuss] Program Manager Idea Sharing
Hi, Michelle, and everyone.

We have used Adobe Connect for the past few years to broadcast our programs as webinars.

We make the speaker the presenter, so the speaker's slides are broadcast. The speaker uses a headset so Adobe Connect can broadcast the speaker's voice.

This provides a minimal, kind of clumsy webinar. It only works for one speaker, not for panel discussions, because multiple headsets are a sound nightmare. Only the slides are shown, so there is no image of the speaker or the audience. The speaker's headset mic does not pick up the questions from the audience so the speaker must remember to repeat the question, or be interrupted and prodded to do so.

We are looking into more sophisticated equipment that can handle multiple mics and, at least, a shot of both the speaker (or panel) and the projected slides.

FYI, we charge $15.00 per webinar, and this money often makes the difference between our programs losing money and breaking even. We operate on a shoestring budget, so breaking even is a good thing.

--Nancy

On Mon, Aug 3, 2015 at 7:35 PM, Michelle Despres <michelle.despres at gmail.com<mailto:michelle.despres at gmail.com>> wrote:
Hello:

We don't really have a kick-off event. Our council had its annual strategy meeting last week.  We discuss programs and other chapter initiatives.

Our first chapter meeting is in September, and we're doing a networking and peer showcase event.

Our biggest struggle this year will be finding adequate meeting locations within a reasonable commute for members. Our new initiate is webcasting our meetings. If anyone has had success webcasting, please let me know.

Michelle

From: Ben Woelk [mailto:ben.woelk at gmail.com<mailto:ben.woelk at gmail.com>]
Sent: Tuesday, June 30, 2015 1:51 PM
To: Presidents' Email List; STC SIG Managers List
Cc: michelle.despres at gmail.com<mailto:michelle.despres at gmail.com>
Subject: Program Manager Idea Sharing

I would like to connect with whoever is planning programs for your communities with the goal of getting us to share effective practices, innovative program ideas, and strategies for overcoming challenges we may face.

I'm working on setting up a forum/wiki, but I'd like to get the conversations started. Please contact me at this email address or programs at stc-rochester.org<mailto:programs at stc-rochester.org>

What are you all doing for kickoff events?

Thanks!

--
Ben Woelk, CISSP


[http://www.stc.org/images/stories/STC_Logos/STC-Logo-Sr-Member.png]
Author of Shockproofing Your Use of Social Media: Staying Safe Online<http://www.amazon.com/gp/product/B00OJMK4T2/ref=as_li_tl?ie=UTF8&camp=1789&creative=390957&creativeASIN=B00OJMK4T2&linkCode=as2&tag=infosecommun-20&linkId=2Q4UZYWENIEEKVYG>, available on Amazon Kindle.


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---------- Forwarded message ----------
From: Ben Woelk <ben.woelk at gmail.com<mailto:ben.woelk at gmail.com>>
To: President STCNE <president at stcnewengland.org<mailto:president at stcnewengland.org>>
Cc: "Presidents' Email List" <stc_presidents-discuss at mailer.stc.org<mailto:stc_presidents-discuss at mailer.stc.org>>, Michelle Despres <michelle.despres at gmail.com<mailto:michelle.despres at gmail.com>>, STC SIG Managers List <stc_sigleaders at mailman.stc.org<mailto:stc_sigleaders at mailman.stc.org>>
Date: Wed, 5 Aug 2015 12:23:03 -0400
Subject: Re: [Stc_presidents-discuss] Program Manager Idea Sharing
Our distance learning department suggested getting a Snowball mic (~$60). That's improved sound quality, and should be configurable for a small panel discussion. There are also panel mics available, but they're a bit pricier.

The hybrid in-person/virtual meeting is always a little tricky and depends a lot on the location. For a speaker at an in-person meeting that's being shared virtually, I'm not sure it's an effective practice for the speaker to be wearing a headset. It may make more sense to have a facilitator wear a headset and repeat questions to the speaker. Either way, it's a good practice for speakers to repeat questions. (Frankly, it's easier if the speaker is an online participant and not in physical attendance at the meeting.)
Ben

Ben Woelk, CISSP


[http://www.stc.org/images/stories/STC_Logos/STC-Logo-Sr-Member.png]
Author of Shockproofing Your Use of Social Media: Staying Safe Online<http://www.amazon.com/gp/product/B00OJMK4T2/ref=as_li_tl?ie=UTF8&camp=1789&creative=390957&creativeASIN=B00OJMK4T2&linkCode=as2&tag=infosecommun-20&linkId=2Q4UZYWENIEEKVYG>, available on Amazon Kindle.


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On Wed, Aug 5, 2015 at 11:23 AM, President STCNE <president at stcnewengland.org<mailto:president at stcnewengland.org>> wrote:
Hi, Michelle, and everyone.

We have used Adobe Connect for the past few years to broadcast our programs as webinars.

We make the speaker the presenter, so the speaker's slides are broadcast. The speaker uses a headset so Adobe Connect can broadcast the speaker's voice.

This provides a minimal, kind of clumsy webinar. It only works for one speaker, not for panel discussions, because multiple headsets are a sound nightmare. Only the slides are shown, so there is no image of the speaker or the audience. The speaker's headset mic does not pick up the questions from the audience so the speaker must remember to repeat the question, or be interrupted and prodded to do so.

We are looking into more sophisticated equipment that can handle multiple mics and, at least, a shot of both the speaker (or panel) and the projected slides.

FYI, we charge $15.00 per webinar, and this money often makes the difference between our programs losing money and breaking even. We operate on a shoestring budget, so breaking even is a good thing.

--Nancy

On Mon, Aug 3, 2015 at 7:35 PM, Michelle Despres <michelle.despres at gmail.com<mailto:michelle.despres at gmail.com>> wrote:
Hello:

We don't really have a kick-off event. Our council had its annual strategy meeting last week.  We discuss programs and other chapter initiatives.

Our first chapter meeting is in September, and we're doing a networking and peer showcase event.

Our biggest struggle this year will be finding adequate meeting locations within a reasonable commute for members. Our new initiate is webcasting our meetings. If anyone has had success webcasting, please let me know.

Michelle

From: Ben Woelk [mailto:ben.woelk at gmail.com<mailto:ben.woelk at gmail.com>]
Sent: Tuesday, June 30, 2015 1:51 PM
To: Presidents' Email List; STC SIG Managers List
Cc: michelle.despres at gmail.com<mailto:michelle.despres at gmail.com>
Subject: Program Manager Idea Sharing

I would like to connect with whoever is planning programs for your communities with the goal of getting us to share effective practices, innovative program ideas, and strategies for overcoming challenges we may face.

I'm working on setting up a forum/wiki, but I'd like to get the conversations started. Please contact me at this email address or programs at stc-rochester.org<mailto:programs at stc-rochester.org>

What are you all doing for kickoff events?

Thanks!

--
Ben Woelk, CISSP


[http://www.stc.org/images/stories/STC_Logos/STC-Logo-Sr-Member.png]
Author of Shockproofing Your Use of Social Media: Staying Safe Online<http://www.amazon.com/gp/product/B00OJMK4T2/ref=as_li_tl?ie=UTF8&camp=1789&creative=390957&creativeASIN=B00OJMK4T2&linkCode=as2&tag=infosecommun-20&linkId=2Q4UZYWENIEEKVYG>, available on Amazon Kindle.


Connect with me on social media:

  *   Facebook<https://www.facebook.com/ben.woelk>
  *   LinkedIn<http://www.linkedin.com/in/benwoelk>
  *   Twitter: @benwoelk<https://twitter.com/#!/benwoelk>

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