[Stc_presidents-discuss] [SPF] Re: Bookkeeper? Bank accounts? Credit unions?

julie.waxgiser at thomsonreuters.com julie.waxgiser at thomsonreuters.com
Tue Aug 25 13:21:49 UTC 2015

Hello, all.

The NY Metro chapter echoes what the Eastern Iowa Chapter says.

I have two things to add:

Our chapter uses Google Drive (although any type of repository suffices). We have Process docs that we have created and still create for everything - roles, processes, etc. Each process doc includes who does what and when (actors), templates of emails to be sent, links to requisite documents and forms (also on Google drive), and the like.

This practice might be helpful for other communities. (Hey! I might have just came up with our next application for a Pacesetter award!)

I spoke to Aiessa Moyna, who was the treasurer of STC before Jane Wilson. She said that if you have a long-standing treasurer for a number of years (no number specified), it is a good practice to have an independent auditor (a CPA, perhaps) take a one-time look at your community's books. You might be able to negotiate a rate with the auditor or even find one to do the job pro bono. If there are ethical concerns with a pro bono audit of your books, you might want to consult the CAC or Jane Wilson.

Julie Waxgiser
STC NY Metro

From: stc_presidents-discuss-bounces at mailer.stc.org [mailto:stc_presidents-discuss-bounces at mailer.stc.org] On Behalf Of marsha.jennerjohn at schneider-electric.com
Sent: Tuesday, August 25, 2015 8:58 AM
To: President STCNE
Cc: stc_presidents-discuss-bounces at mailer.stc.org; Presidents' Email List
Subject: [SPF] Re: [Stc_presidents-discuss] Bookkeeper? Bank accounts? Credit unions?

G'day All,

The Eastern Iowa Chapter has never had a paid bookkeeper.  Treasurer is an elected position, and we have had the same one for several years.  He does a wonderful job.  I do agree that an update of the STC information would be helpful.

President, STC Eastern Iowa Chapter

Marsha Jennerjohn  |   Schneider Electric   |  Partner Business  |   United States  |   Senior Technical Writer
Phone: +1-319-369-6322  |   Mobile: +1-319-431-7089
Email: marsha.jennerjohn at schneider-electric.com<mailto:marsha.jennerjohn at schneider-electric.com>  |   Site: www.schneider-electric.com<http://www.schneider-electric.com/>  |   Address: 3700 Sixth St. SW, Cedar Rapids, IA 52404 USA

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From:        President STCNE <president at stcnewengland.org<mailto:president at stcnewengland.org>>
To:        "Presidents' Email List" <stc_presidents-discuss at mailer.stc.org<mailto:stc_presidents-discuss at mailer.stc.org>>,
Date:        08/24/2015 08:09 PM
Subject:        [Stc_presidents-discuss] Bookkeeper? Bank accounts? Credit unions?
Sent by:        stc_presidents-discuss-bounces at mailer.stc.org<mailto:stc_presidents-discuss-bounces at mailer.stc.org>

Hi, everyone.

Our paid bookkeeper, who has worked for STC New England for 12 years, is leaving us in December.

We must learn everything we can from her in the next four months, while also referring to the Guidelines for STC Community Treasurers, published in March 2011.

My questions to this list are:

1.        Do you have a paid bookkeeper? Are you happy with the relationship?
2.        If you don't, but rely on an STC chapter member, do you keep that person on year after year?
3.        If you have frequent turnover, how do you handle it? How do you find qualified people?
If you have any particular advice or godly admonitions for us, lay them on us!


--Nancy Allison
STC New England

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