[Stc_presidents-discuss] [SPF] Re: Bookkeeper? Bank accounts? Credit unions?

Ann L. Wiley Consultants Inc. ann at annlwiley.com
Tue Aug 25 15:45:43 UTC 2015

In the Rochester Chapter, a long-time member and past STC President
conducted a yearly audit in behalf of the chapter for many years. A yearly
audit is a good addition to any set of chapter procedures. It protects both
the chapter and the treasurer. I have a personal issue with having someone
paid to audit the work of a volunteer. As a volunteer treasurer I would
always require a yearly audit by at least one other member of the
organization--that member also being a volunteer. I'm a church treasurer,
and this is our arrangement. Church finance volunteers are possible
volunteers to be STC Chapter treasurers. 


Lori mentioned updating the guidelines for chapter treasurers. SIGs are
different, because they do not handle funds. STC handles deposits and
disbursements. The concern for SIGs is that any expenditures be properly
approved. I hope the board will be able to review the guidelines for
treasurers again soon. I have no particular questions, but would be happy to
help if that is useful.


Ann L. Wiley, CNY



From: stc_presidents-discuss-bounces at mailer.stc.org
[mailto:stc_presidents-discuss-bounces at mailer.stc.org] On Behalf Of
julie.waxgiser at thomsonreuters.com
Sent: Tuesday, August 25, 2015 9:22 AM
To: marsha.jennerjohn at schneider-electric.com; president at stcnewengland.org
Cc: stc_presidents-discuss at mailer.stc.org;
stc_presidents-discuss-bounces at mailer.stc.org
Subject: Re: [Stc_presidents-discuss] [SPF] Re: Bookkeeper? Bank accounts?
Credit unions?


Hello, all.


The NY Metro chapter echoes what the Eastern Iowa Chapter says.


I have two things to add:



Our chapter uses Google Drive (although any type of repository suffices). We
have Process docs that we have created and still create for everything -
roles, processes, etc. Each process doc includes who does what and when
(actors), templates of emails to be sent, links to requisite documents and
forms (also on Google drive), and the like.

This practice might be helpful for other communities. (Hey! I might have
just came up with our next application for a Pacesetter award!)



I spoke to Aiessa Moyna, who was the treasurer of STC before Jane Wilson.
She said that if you have a long-standing treasurer for a number of years
(no number specified), it is a good practice to have an independent auditor
(a CPA, perhaps) take a one-time look at your community's books. You might
be able to negotiate a rate with the auditor or even find one to do the job
pro bono. If there are ethical concerns with a pro bono audit of your books,
you might want to consult the CAC or Jane Wilson.


Julie Waxgiser

STC NY Metro


From: stc_presidents-discuss-bounces at mailer.stc.org
[mailto:stc_presidents-discuss-bounces at mailer.stc.org] On Behalf Of
marsha.jennerjohn at schneider-electric.com
Sent: Tuesday, August 25, 2015 8:58 AM
To: President STCNE
Cc: stc_presidents-discuss-bounces at mailer.stc.org; Presidents' Email List
Subject: [SPF] Re: [Stc_presidents-discuss] Bookkeeper? Bank accounts?
Credit unions?


G'day All, 

The Eastern Iowa Chapter has never had a paid bookkeeper.  Treasurer is an
elected position, and we have had the same one for several years.  He does a
wonderful job.  I do agree that an update of the STC information would be

President, STC Eastern Iowa Chapter 

Marsha Jennerjohn  |   Schneider Electric   |  Partner Business  |   United
States  |   Senior Technical Writer 
Phone: +1-319-369-6322  |   Mobile: +1-319-431-7089 
Email:  <mailto:marsha.jennerjohn at schneider-electric.com>
marsha.jennerjohn at schneider-electric.com  |   Site:
<http://www.schneider-electric.com/>  www.schneider-electric.com  |
Address: 3700 Sixth St. SW, Cedar Rapids, IA 52404 USA 

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From:        President STCNE <president at stcnewengland.org> 
To:        "Presidents' Email List" <stc_presidents-discuss at mailer.stc.org>,

Date:        08/24/2015 08:09 PM 
Subject:        [Stc_presidents-discuss] Bookkeeper? Bank accounts? Credit
Sent by:        stc_presidents-discuss-bounces at mailer.stc.org 


Hi, everyone. 

Our paid bookkeeper, who has worked for STC New England for 12 years, is
leaving us in December. 

We must learn everything we can from her in the next four months, while also
referring to the Guidelines for STC Community Treasurers, published in March

My questions to this list are: 

1.        Do you have a paid bookkeeper? Are you happy with the
2.        If you don't, but rely on an STC chapter member, do you keep that
person on year after year?  
3.        If you have frequent turnover, how do you handle it? How do you
find qualified people? 
If you have any particular advice or godly admonitions for us, lay them on


--Nancy Allison 
STC New England


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